Purchasing Assistant (Part-time)

Seeking qualified applicants for a part-time Purchasing Assistant for West Virginia Public Broadcasting. Full Job Description and details can be found below.

Please send cover letter, resume and references via the email or to the addresses below:

Kristina Dodd
600 Capitol Street
Charleston, WV 25301

Applicant subject line must read as follows: Purchasing Assistant (Part Time)

Position is open until filled.

West Virginia Public Broadcasting is an Equal Opportunity Employer

West Virginia Public Broadcasting – Job Description

Title: Purchasing Assistant           Department: IT/Business

Location: Beckley/Charleston

Employment Type: Part-Time

Position Description
The Purchasing Assistant provides administrative and accounting support to the Purchasing Coordinator and Purchasing Department. This position is responsible for processing purchase orders, invoices for payment, and contract spending analysis. The position reports to the Purchasing Coordinator and the Chief Financial Officer and performs professional work requiring knowledge of general accounting principles and practices and the basic application and use of concepts, theories, and terminology of accounting.  Additional activities will include copying, filing, and other tasks as required.  This position requires the ability to operate office equipment, copier machine, fax, calculator, and personal computer, as well as knowledge of Microsoft and Google products {Word. Excel, Microsoft OneDrive, Google Drive, etc.) and Intranet/Internet software products.

Responsibilities for the Accounting Assistant:

  • Review purchase orders as they are submitted:
  • verify commodity and vendor spending limits
    • generate cumulative spending totals for vendors from the wvOASIS accounting system
    • generate cumulative spending totals for commodities from the wvOASIS accounting system
    • compare vendor and commodity cumulative spending totals to the WV Purchasing Division’s policies and procedures to determine the required steps for making purchases
  • determine required supporting documents and obtain them.
  • Receive, log and sort incoming documents for the Purchasing Department.
  • Audit incoming documents for payment against policies and procedures set by WVEBA and the WV State Auditor’s Office.
  • Prepare:
  • Invoices for payment in wvOASIS or by P-Card. 
  • Submit new purchase documents, contracts, and solicitations in wvOASIS
  • Serve as Assistant Fleet Management coordinator for WVEBA.
  • Complete paperwork as required by the WV Fleet Management Division
  • Complete reports as required by the WV Fleet Management Division
  • Maintain WVEBA online vehicle reservation system
  • Assists in gathering documentation for federal, state, and/or other audit requirements.
  • Performs other related duties as assigned.                                                                              

Knowledge, Skills and Abilities:

  • Excellent communication skills
  • Computer literacy, particularly with wvOASIS, Microsoft Excel, and Microsoft Word.
  • Ability to work with sensitive and confidential information.
  • Strong attention to detail and be able to multi-task and complete work tasks by deadlines.
  • Work independently with limited supervision.
  • Maintain composure and professional attitude when in conversations with vendors and employees.

Minimum Qualifications:

Associate degree in accounting, finance, business administration, or related field; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices.

Preferred Qualifications:

  • Advanced proficiency with Microsoft Excel and Microsoft Word
  • Knowledge of the wvOASIS accounting system
  • Experience in the use of a centralized accounting system

Areas of Assignment:

  • Accounting, Auditing
  • Communication
  • Data Processing
  • Printing
  • Fleet Management
  • Purchasing